Golden Beach Community Garden Inc.
Management Committee Meeting Minutes
| Date: | 11 Feb 2025 | Time: | 5:30 pm | |||
| Place: | Caloundra Power Boat club | |||||
| Attendees | Glynis, Danyelle, Tegan, Kerrie, Anne, Bev, Jed, Janice, Kath | ||||
| Apologies | Louise, Stan, Sean and Jodie, Noela, Linda, Karin | ||||
| President’s Report | Sunday ‘Under the Trees’ is a great success with the first meet up having 8 attendees, leading to 2 new members joining. The event continues to grow and foster community connections. Speaking Opportunities & Advertising: Glynis spoke at Neighbourhood Watch, gaining 1 new member. The garden was featured in Aura Post and Caloundra Chronicle. Upcoming speaking events include Rotary (Feb) and PW Garden Club (March). Trip to Buddina: Productive visit with great conversations and new plants brought back. Shadehouse Working Bee: Completed with help from Jon, Rob, Ross, and others. Shade cloth installed, and a lock added (same code as the shed). Shed: Built with assistance from Steve, Jon, Rob, and Jed. Lock code sent to paid members; doors still need reinforcement. Marketing: Facebook group is now open for paid members to post directly. Members are encouraged to start conversations and share garden ideas. Garden Tools: Ross secured a large donation of tools, and the shed has been organised by Bev. Composting & Worms: Compost bins and worm farm are in use. Additional compost bin donations were received and we are asking for more. New compost bays was created by Jed. Garden Beds: 15 new beds arrived on 7 Feb. A working bee on 9 Feb started filling them. A digger is being sourced to assist. Council Applications: Owner consent for the sign was approved on 11 Feb. Awaiting funding solutions, with temporary corflute signs to be placed in the meantime. Acquittal of the grant for $2925 will be complete on Sunday after the Sunday shout out to council | ||||
| Secretary’s Report | Incoming Correspondence:Owners’ consent approval for the shadehouse (10/12).Grant of $2,925 received (11/12).Bore consent received (15/1) and expected to be operational this week. Ongoing quotes for the Education Centre. QWaLC Insurance renewal submitted (30/1).Speaking opportunities with Rotary and PW Garden Club confirmed. ReCollect Containers for Cash initiative set up.Owners’ consent approval for the garden sign (11/2). Outgoing Correspondence:Photos of the completed shed and shade house sent to Council. Membership invites sent for Buddina Buddies catch-up. Extension request for Council grant spending approved until 31/3/25.Working bee announcement sent on 6/2. | ||||
| Treasurer’s Report | Cash at Bank: $6,925.68 as of 6 Feb 2025. Income: $18,310 (since inception). Expenses: $11,408 (since inception) Grants: SSC grants, and Terry Landsberg Pending applications include the Gambling Community Benefit Fund ($24,000) and Stockland Aura ($18,500). Sponsorships: Various community donations and sponsorships received for garden development, including Kendall Fundraising: ReCollect program established for ongoing funding. | ||||
| Purchasing | 15 new garden beds ordered. Bore system underway. Quotes received for additional infrastructure, including tanks and an education space. | ||||
| Membership | New Members since Dec 10: 14 new paid members, 6 awaiting payment, 3 pending. Total Paid Members: 48. Facebook Group: 546 members with a significant increase after the working bee post were shared in community groups. Payment Options: PayPal account set up for member fees; first payment received. | ||||
| Business arising | Grant from Council: Discussion on what we could ask for in this round of grants from the council. Suggestions: Bus trip, solar panels, large work bench on wheels, seating for the education centre. Club Positions: Discussion on the need for roles like Welfare Officer and Garden Manager. The consensus was that a Garden Manager was not needed and that we could all take accountability for jobs that we can see need doing. Welfare officer was seen as an antiquated title, and the team should look out for each other. We determined that a Garden Care team will be formed. Garden Working Meet-ups: Potential weekly morning event (7 AM–12 PM) for general garden maintenance. A poll will be sent on Facebook to gain consensus on which day Planting Team: Consideration for seasonal planting teams. Not restrictive but a team of people who can lightly guide others on what to plant and where to plant them. Help with buying seedlings or growing seedlings for the members to plant. Need signs made for beds that have seeds sowed directly into them Sponsor Signs: Dany will organise soon. Mowing Team: Request to FB to join the mowing team with Donna, Barb, and Jed. [A] Website: updated with real photos of our garden | ||||
| Events and Activities Update | Find a second hand BBQ for the garden | ||||
| Other Arising | No Smoking Sign: To be installed in the shed as there is petrol in the shed. [A] Coffee Van for meeting days More Milk Crates for seats [A] bring cushions from home Arbour for entrance ways Mulch: we will spread the mulch over the area that the food forest will cover | ||||
| Meeting Close | 6:30pm |
Actions & Decisions
- Actions: see [A] above
- Decisions: Shamrock will be planted with perennial wild flowers – bee attracting