GBCG Meeting Minutes March 2025

te:	11 March 2025		Time:		5:30 pm
Place:	Caloundra Power Boat club

Attendees			Danyelle, Tegan, Kath, Bev, Jed, Janice, Rob, Karin
Apologies			Glynis, Louise, Stan, Sean and Jodie, Noela, Linda, Emma and Aaron, Ross and Julie, Donna
President’s Report			Garden improvements – We purchased 2 Garden Arches for $350 each, ($700 total) which were kindly delivered by the man from FB Marketplace. They are still in the box Will need to be painted for protection from the weather, and fixed into the ground with braces attached to sunken besser blocks.. Grants and funding: SCC new Grant round – it was decided we would ask for funding for the next round of garden beds and some park benches for around the garden. It is likely that the Education Centre will wait for funding in the new financial year, where Terry Landsberg’s funding will become available We are finalists for the Aura Stocklands grant for $18,500. We have been invited to the awards ceremony next Friday morning Speaking Opportunities: The talk to Rotary Caloundra went very well and was an entertaining morning.  Thyme Out:  Thursday morning is a new venture to encourage new people to come to site and mingle and visit with members.  AGM: this is planned for July 15th, and will likely be held at Bells on Main in the cinema complex.  Prior to the AGM is time to make the decision whether to stay on the committee or join the committee.  The executive positions are also available for anyone to nominate for, please speak to us if you wish to do this. The nomination forms for the committee are required to be made available 4 weeks prior to the AGM. Thanks: I want to acknowledge the very hard work by our members in looking after and working to do the tasks needed for the garden.
Secretary’s Report			Front entrance sign: The Design for the Front Entrance Sign has not been approved by enough of the committee members and therefore has not been approved. Owner’s consent is approved for the sign, funding will come from Terry in Jul 25. Website updates Voting area FAQs page New Sponsors added  New Garden beds: our new beds were filled by slowly chipping away at them. Big thanks to Jon and a passerby (Stuart) and then the members at Under the Trees.  Accounting software: Set up our new accounting software where we can invoice members and sponsors, and send thank you emails for payments. The cost for the accounting software is free. Incoming Corro: Owner’s consent from council for the Front entrance sign received (11/2) Ross asked for more Compost Bins and now we have 6 more (13/2) Composting seminar – we tried to get the 15 people needed, however we were unable to (13/2) Leasing a garden bed responses were (18/2)  Request for Front entrance sign design approval – only 3 votes (quorum not met) (21/2) Shed mural quote (24/2)  Email from Linda Buddina CG re wood chips from the mens shed. Need a roster for pickup (24/2) Community vs Individual bed responses – see Treasurer report (24/2) ReCollect notification that someone is donating to us. Who else has signed up? (4/3) Outgoing Corro: SCC properties: inform Shade House owner consent completion (10/2) Confirmation of acquittal for the $2925 grant from council was spent on garden beds and seedlings/trays (17/2) Buddina CG about a cardboard shredder (28/2) Trying to find a meeting place for our AGM (28/2) Invoices out to members who requested Leased Bed (1/3)
Treasurer’s Report			Cash at Bank: $6,624.22 as at 11 March 2025 Income:  Membership 2 new members since the last report (see below) Individual beds 6 paid, 2 unpaid ReCollect No income recorded as yet Expenses: Bore water system installed and operating, paid from Landsberg’s generous donation Archways at entranceway purchased off Marketplace, $350 each x 2 (second hand but new in box) 2 x compost bins, off marketplace $50, plus various garden items from Bunnings) Plaques x 10 to be mounted on all sponsored garden beds, shed and shadehouse Grants: SSC grants, and Terry Landsberg Pending applications include the Gambling Community Benefit Fund ($24,000) and Stockland Aura ($18,500), SCC grants $7500 Sponsorships: New donations kindly received since last report for garden beds: Joey Mogg of Mogg Property Mary-Ann McLoughlin of Next Property Fundraising: ReCollect program established for ongoing funding.
Purchasing			nil
Membership			New Members since Feb 11: 2 new paid members, 6 awaiting payment, 3 pending. Total Paid Members: 51. Facebook Group: 593 members (47 new in this month)
Business arising			Lease vs Community beds: Discussed the votes (60/40 community to lease bed ratio)  and the feedback received. Potential of 2 more beds available for lease now and discussed for 8 more beds in the future 20 bed deliveries. No issues were voiced with this suggestion. The addition of a food stand to share, swap and donate food will be encouraged for the leasees of garden beds. Request to members to be on the lookout for a stand for this purpose. [A] Mural: Discussion on requesting that the art department of a school might like to do the mural for us if we purchase the paints. Also discussion on whether a spray painting artist might like to paint the shed. [A] Club Positions: Discussion on the exec positions that will be available during the AGM Garden Working Meet-ups: discussion on various fixes and changes to the garden that the gents will get together to do. Such as shed strengthening, shade house flooring and anchoring, another tap at the front of the garden from the bore, sponsor plaques screwed to beds. [A] Planning Team: Not restrictive but a team of people who can lightly guide others on what to plant and where to plant them. Help with buying trees and growing seedlings for the members to plant. Need signs made for beds that have seeds sowed directly into them [A] Mowing Team: Keith has been mowing most Thursday at Thyme out. Website: add the garden plan with the leased beds clearly marked [A] Expenses: Discussion around keeping receipts for incurred. Such as Jed’s woods for the Shade House and Jon’s filament for the 3d prints. Council Liaison: Elliot is checking in on the temporary garden signs, the design team would be busy with signs for the cyclone. Elliot has ordered the mulch and will nudge the team for the mulch. Elliot will look for some other tree protectors also.
Events and Activities Update			The secretary of Night Eyes has said that we can borrow their BBQ which is stored at the Bowls Club
Other Arising			Fire Blanket: for the bore pump and battery in the shed Tap key for tap: is hanging just inside the door to the shed  Arbour for entrance ways: Ready to install Mulch: we will spread the mulch over the area that the food forest will cover Bath: we will dig it into the ground half way and build a frame around it, and put stones in the bottom so it can never enough water to drown in 30cmThank you to the members that helped cyclone proof the garden
Meeting Close			6:50pm

Actions & Decisions

Actions:

• See [A] above
• Elliot suggested that No smoking sign is not needed in the shed
• More milk crates
• Mowing team
• Add a white board to the back of the shed doors

Decisions: