Golden Beach Community Garden Inc.
Management Committee Meeting Minutes
| Date: | 14 November 2024 | Time: | 5:30 pm | |||
| Place: | Caloundra Power Boat club | |||||
| Attendees | Tegan, Danyelle, Helen, Robert, Kerrie, Emma, Aaron, Bev, Jed, Jodie, Sean, Stan | ||||
| Apologies | Glynis, Linda | ||||
| President’s Report | |||||
| Secretary’s Report | Update to the Insurance certificates with SCC as an interested party and send to SCC Owners consent for the Shed to be erected Neighbourhood watch – the exec committee will go to and speak at the Jan meeting Quote requests and responses FireAnt training course completion – Tegan Email from Sustain: The Australian Food Network to offer free advertising of our Events for Urban Agriculture month Steps Nursery (Linda) | ||||
| Treasurer’s Report | Bank account has $13,420 (14 Nov 2024) ATO financial reporting 2023_24 – complete Sponsorships received Caloundra Power Boat Club $5,000 (water tanks + other) Ecocrete $1,500 (shed, potting bench) Climate Insight $1,000 (2 x Garden Beds) Pelican Waters Studio Pilates $500 (1 x Garden Bed) Bunnings (donated 2 x compost bins + 1 worm farm) Caloundra Landscaping Supplies (tbc -donating Gravel fill for garden beds) Terry Landsberg has given discretionary funding of $15k Henzells (offered to sponsor 3x garden beds at $1,500 but wanted exclusivity, we declined as the community garden has a core principle of inclusiveness) Other conversations are underway Grants applied for, received, pending ReceivedPendingApplied forCouncil $2,000Council $2,950 depends on $2,000 spentGambling Community Benefit Fund Declined : Aus Post, Landcare Aust | ||||
| Purchasing | Marketing Business cards – Glynis, Danyelle Flyers Items ordered already 10 Garden beds – should be here around 24/11 Quotes: Bushmans tanks 2 x 1500L tanks, $820 each including delivery Envirotech Shadehouse 3×3 $2365 inc or 3×1.5 $1650 inc – meeting attendees agreed on the larger sized shadehouse. Easy Shed $997 (plus slab cost, awaiting quotes) | ||||
| Membership | New members – 5 new 1 unpaid (2 unpaid from last month) 450 Facebook members I have reached out to the unpaid members and members who had previously asked for membership forms but haven’t joined yet. | ||||
| Business arising | GBCG has been invited to speak to the Golden Beach NeighbourhoodWatch group (Glynis will speak, Tegan and Danyelle will also attend) Danyelle reached out to the Secretary of PW Bowls Club to connect and show them the designs and make good of the relationship as neighbours (date to be arranged in the next week) Anyone want to take the lead on Tip shop, Facebook marketplace looking – Bev and Jed, and Emma will ask her mate who works at the Tip Shop to be on the lookout. [] Also suggestion to put up a monthly post on FB group to request the items that are needed (after we get the shed)[] Bev and Jed will see if they can get Brush cutter for the gardenShed installation – When the shed and garden beds are here we will have a Working bee [] Add an event on the FB group Member drive – including Flyer drop and lead other opportunities to connect with community No takers for this, conversation that it will happen organically when we start building things on site Do you have or can you:Garden ToolsShelving for shedCollect seedsCollect plain CardboardStart seedlings Community liaison job – need to do a door knock and introduce yourself to neighbours of the garden, and also be the main person for community liaison going forward – part of Council requirements and important role – Kerrie is tentative for this position [] Kerrie to let us know if she can be the community liaison Social Media person – build connections with other community groups, keep members up to date, highlight events and workshops, raise the profile of the garden so that people know about it and get involved, etcNo takers for this role yet suggestion that [] all members can contribute to post of the information on the FB group | ||||
| Events and Activities Update | Working beeChristmas dinner and drinks after the December meeting – everyone was keen | ||||
| Other Arising | |||||
| Meeting Close |
Actions
| Date | Who | Action | Comment | Status |
| 14/11 | Stan | Lead the arch arbour welcome archways – look out for hardwood and work out what the design will be “Welcome to Golden Beach Community Garden” | 15/11 Alan (Tegan’s FIL) can get the signs made by the wood working club’s burning machine | OPEN |
| 14/11 | Jodie | Bees – Sustainability bees Jodie will send the detailsCommittee to connect with Beerwah Community garden, so the newspaper can do a piece on our gardenSean has a bee dude across the road from the shop also and Danyelle has a friend who is ready to split the hive | OPEN | |
| 14/11 | Helen, Robert, Kerrie, Tegan, Stan | Flyer Drop – Helen and Robert have volunteered. Kerrie will flyer drop the neighbours with her phone number attached. They have swapped phone numbers. Helen will walk around Sir Joseph and Tegan will create a map for Robert and her to split the rest. Stan to hand out 30 flyers | OPEN | |
| 14/11 | Tegan | create a lanyard for Kerrie to door knock with her photo on it | OPEN | |
| 14/11 | Sean and Tegan | Talk tomorrow about when Sean’s friend can do the Slab for the shed and tanksSean’s slab by his concreter mate | OPEN | |
| 14/11 | Jed | Gutter for the side of shed to collect the water for the tanks | OPEN | |
| 14/11 | Tegan/Glynis | Once we have the shed, Monthly post on FB group to request the items that are needed | OPEN | |
| 14/11 | Bev and Jed | see if they can get Brush cutter for the garden | OPEN | |
| 14/11 | Tegan | Add the working bee event on the FB group | OPEN | |
| 14 Nov | Kerrie | Let us know if she can be the community liaison | OPEN | |
| October | Stan | Ask Terry Landsberg to request $20K of funds for the garden to get water for the garden | $15K discretionary funding | CLOSED |
| October | Tegan | BBQ Fundraiser | it was decided not to go ahead with the BBQ fundraiser as we thought it would cost us money and be too much organisation for little gain | CLOSED |
| October | Tegan, Emma, Danyelle, Glynis | Permaculture plan for the garden | garden plan was drafted and then redrafted after meeting with Elliot from council | CLOSED |
| October | Tegan | Call Elliot about water -Jody let us know that Council can give us free water like they do with toilets in the park, or showers at the beach | Council can’t do water as there isn’t any in the park, Elliot tried really hard for us to find water to the site that the council would pay for. A bore and the water tanks are the answer. | CLOSED |
| October | Tegan | Constitution line – change to make it non-ambiguous – keep people’s hands out of the till. | CLOSED | |
| October | Tegan | Add the constitution to the facebook and website | CLOSED | |
| October | Tegan | Digital Business card for Linda and Danyelle and Glynis | CLOSED | |
| October | Tegan | Ask Mens shed to build the sign and notice board/ Sponsor and the structure. | Tegan asked the wood working club if they can source some hard wood for us. Still awaiting the answer | TRANSFERRED – see above |
| October | Linda | Talk with Steps | Joey Mogg also made an introduction to Steps for us | CLOSED |
Decisions:
Meeting attendees decided on the larger of the 2 shadehouse options. 3×3 was chosen
We will ask for the $15k to fund the bore and the education space
Bushman tanks will be ordered after approval is gained from CPBC to use their funds for tanks and Shadehouse
Everyone agreed that Christmas drinks/dinner after the December meeting is a good idea